SCENARIO: As the licensing coordinator for your college, you evaluate proposals from vendors who want to sell products/services on campus. You evaluate whether their products/services are appropriate for your campus and then charge them $250 (vendor fee), plus an additional 6%
(commission) for everything sold. The vendor fee supports the cost of your office and the commission fee goes directly to student-scholarship funds. Meg Winston, a senior graphic design student at the college across town, is an extremely talented designer, and wants to use the school logo on one of her handbags so her handbags could be sold in the campus convenience store. You are impressed with her talent and agree to let her sell her product on campus after paying the appropriate fees as mentioned in the vendor agreement.
Because Meg is a student, money is tight, and she requests that you waive her $250 vendor fee. Though that fee helps cover your office costs, it also helps deter other people from taking advantage of your logo. Waiving Meg’s fee might encourage other vendors to use your logo without permission, as well as set a precedent for future vendors that might think they also deserve special treatment.
Write a letter to Meg rejecting her request.
Maintain as much harmony as possible and work to establish future business relations.